Youth Workforce Development Fund privacy notice

Who will own my data once I submit it?

Knowsley Metropolitan Borough Council

Why do you need my information?

Knowsley Metropolitan Borough Council will process the following personal data about those making applications to the Youth Workforce Development Fund:

• Name
• Date of Birth
• Address (organisation)
• Email address (personal or organisation)
• Contact telephone number (personal or organisation)
• Job title
• Position in organisation
• Whether employed by the council
• Whether connected to elected members
• Information Sourced from Council records from Exchequer Services such as Sundry Debtors and Business Rates
• Information sourced from publicly available sources such as Companies House, the Insolvency Register etc

What Personal Information do we collect?

The Council requires this information in order to assess your application so that we can:

• Confirm account validity
• Confirm your identity
• Make payments of the awards
• Detect and prevent fraud and error
• Make sure public money is used correctly

What allows you to use my information?

The relevant lawful bases for KMBC’s processing of any personal data personal data that may be shared between the partners are as follows:

• Article 6(1)(e) of the UK GDPR, which states that processing is necessary for the performance of a task in the public interest.  The Council has statutory responsibilities regarding safeguarding; detecting and preventing fraud; and ensuring public monies are spent wisely.

Who will my information be shared with?

Other Council teams so they can carry out their statutory roles and support our service e.g. Communities and Neighbourhoods, Departmental Heads of Services or their designated representatives, Financial Management Services, Elected Members, and colleagues who will form part of the Funds assessment panel.

Should we pass your information to organisations relevant to the grant programme we will ensure they meet the standards of the UK GDPR and the Data Protection Act 2018 and will be covered by a legal basis allowing them to collect, use and share your personal information.

Do I have to provide this information and what will happen if I don’t?

If you are not able to provide some or all of the information, we may not be able to assess your application for the Youth Workforce Development Fund. Organisations are able to withdraw their grant funding application at any stage. Following the withdrawal of the application personal information will be retained in line with Council retention periods, however, the personal information will not be further processed.

Organisations can withdraw their application by contacting: wlct@knowsley.gov.uk

How long will you keep this data for and why?

Personal data will not be retained for longer than necessary in relation to the purposes for which they were collected. There is usually a legal reason for keeping your personal information for a set period of time. The retention period is 6 years.

How will my information be stored?

Data is stored in secure Council IT systems. The Council takes data control seriously and has internal policies and controls in place to try to ensure data is not lost, accidentally destroyed, misused, or disclosed and is not accessed except by its employees in the performance of their duties.

Will this information be used to take automated decisions about me?

No.

Will my data be transferred abroad and why?

No.

What rights do I have when it comes to my data?

Under the Data Protection Act (DPA) 2018/ UK General Data Protection Regulation (UK GDPR), you have the following rights with regards to your personal data: -

• The right to subject access – you have the right to see a copy of the personal data that the council holds about you and find out what it is used for
• The right to rectification – you have the right to ask the council to correct or remove any inaccurate data that we hold about you.
• The right to erasure (right to be forgotten) you have the right to ask the council to remove data that we hold about you
• The right to restriction – you have the right to ask for your information to be restricted (locked down) on council systems
• The right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request
• The right to object – you have the right to ask the council to stop using your personal data or to stop sending you marketing information, or complain about how your data is used
• The right to prevent automated decision making – you have the right to ask the council to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable)

To find out more about your rights under the DPA 2018/UK GDPR, please visit the Information Commissioner’s website.

You can request a copy of your data or ask questions about how it is used by visiting our website here.

By email to: Inforights@knowsley.gov.uk

Or in writing to:

Data Protection Officer
Knowsley Council
Westmorland Road
Huyton
L36 6GA

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to the Council’s Data Protection Team by writing to: -

Data Protection Officer
Knowsley Council
Westmorland Road
Huyton
L36 6GA

Or email: data.protection.officer@knowsley.gov.uk

You also have the right to complain to the Information Commissioner’s Office using the following details: -

The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 08456 30 60 60 or 01625 54 57 45

Website: www.ico.org.uk