Employee network promotional video privacy notice

Who will own my data once I submit it?

Knowsley Council will own the data, but participants have the right to withdraw their data at any time.

Why do you need my information? 

This data will be used in an employee network campaign for Knowsley Council. We will be creating an interview-style video of people discussing what it is like to be a member of an employee network. This hopes to visually promote the networks with the sole aim of boosting membership. Videos that will be posted externally have the sole aim of showcasing Knowsley Council as a diverse and inclusive place to work. We also want to share with residents of Knowsley the amazing work that the groups do.  Therefore, we will be collecting and publishing the following data:

• Videos of you
• Your first name and relationship to the group
• Pronouns
• Opinions

What Personal Information do we collect?

We are going to collect:

• Videos of you 
• Your first name and relationship to the group
• Pronouns 
• Opinions

What allows you to use my information?

Employees volunteer and consent to take part. They have the right to withdraw their consent at any time, and Knowsley Council will destroy their data. 

The personal data of those who volunteer to take part in this campaign will be processed under Article 6(1)(a) of the UK GDPR, which states that the individual has given consent to the processing of their personal data. 

Who will my information be shared with? 

This data will be shared internally via the staff intranet (Bertha). It will also be used on Knowsley Council’s social media platforms. The videos will be promoted externally to show the public the projects the employee networks are involved in and promote Knowsley as a diverse and inclusive employer. These include:

• Facebook 
• Instagram 
• LinkedIn 
• X / Twitter 
• Bertha
• YouTube

Do I have to provide this information and what will happen if I don’t? 

Employees are volunteering this data and have the right to withdraw their consent or refuse to participate in this campaign. 

If the person withdraws consent, any personal information or videos containing their images and associated personal data will be removed from the council’s internal intranet (Bertha) and social media feeds.

If you wish to withdraw consent, you can do this by contacting Organisational.DevlopmentTeam@knowsley.gov.uk.

How long will you keep this data for and why? 

The data will be kept initially for five years. Before the end of the two years, employees will be contacted to see if they are happy for their personal data to continue to be used as part of the campaign. If no response is received, the data will be deleted at the end of the five years. I will also delete content that becomes out of date.

How will my information be stored? 

The video will be uploaded to the council’s social media feeds, and then embedded into the new website – so in terms of where it’ll be stored, it’ll be publicly available on our new website, social media feeds until it is removed.

Please be aware that once the video is made available to our social media feeds this will be accessible via internet searches and, if copies are made of the video by internet users, it may remain accessible via the internet even after Knowsley Council have removed the video from our social media feeds.      

Will this information be used to take automated decisions about me? 

No 

Will my data be transferred abroad and why? 

No data will be purposely transferred abroad. However, as the video/ photos and quotes will be made public they can be viewed by anyone anywhere. 

What rights do I have when it comes to my data? 

Under the Data Protection Act (DPA) 2018/ UK General Data Protection Regulation (UK GDPR), you have the following rights with regard to your personal data: 

• The right to subject access – you have the right to see a copy of the personal data that the council holds about you and find out what it is used for.
• The right to rectification – you have the right to ask the council to correct or remove any inaccurate data that we hold about you.
• The right to erasure (right to be forgotten) you have the right to ask the council to remove data that we hold about you.
• The right to restriction – you have the right to ask for your information to be restricted (locked down) on council systems.
• The right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
• The right to object – you have the right to ask the council to stop using your personal data or to stop sending you marketing information, or complain about how your data is used.
• The right to prevent automated decision making – you have the right to ask the council to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).

To find out more about your rights under the DPA 2018/UK GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, please download a copy of our form and send it to: -
 
Data Protection Officer
Knowsley Council
Nutgrove Villa
Westmorland Road
Huyton
L36 6GA

Or email: Inforights@knowsley.gov.uk

Who can I complain to if I am unhappy about how my data is used? 

You can complain directly to the Council’s Data Protection Team by writing to: - 

Data Protection Officer
Knowsley Council
Nutgrove Villa
Westmorland Road
Huyton
L36 6GA

Or email: data.protection.officer@knowsley.gov.uk 

You also have the right to complain to the Information Commissioner’s Office using the following details: -

The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 08456 30 60 60 or 01625 54 57 45 

Website: www.ico.org.uk