We want you to be confident that your information is kept safe, secure and for you to understand how and why we use it.
It sets out how Knowsley Council will use data collected from respondents completing surveys about smoking and vaping.
Completing this survey is optional. Answer as many questions as you'd like, but some are required to proceed. As we do not ask for names, it is unlikely you would be able to withdraw your answers after you have completed the survey.
Who owns your data once submitted
Knowsley Council.
What information we process
When completing the survey, we may process parts of your personal data. The survey may appear to be anonymous as we will NOT be asking for any specific personal details that would directly identify you, for example, your name, date of birth, address. However, we may be able to identify you through the collective answers you provide indirectly on the survey which we are required to make you aware of.
Your participation in the survey is entirely optional, by participating you are consenting to the information provided being used for the purposes below.
Why we need your information
We may need to use the information you choose to give to help shape our new Smoking, Tobacco & Vaping Strategy, which helps us to:
- Achieve the Knowsley Council Plan vision “where people are active and healthy, and have access to the support they need”
- Ensuring that all Knowsley residents can access the support and services they need.
- Improving people’s health and wellbeing and reducing health inequalities by focussing on preventative and early intervention approaches which are person-centred and rooted in communities.
- Identify whether services, functions and policies are promoting equality of opportunity and good community relations and eliminating unlawful discrimination in line with the Public Sector Equality Duties under the Equality Act 2010.
- Help us ensure we are designing services around the needs of our communities.
Knowsley Council will collect and analyse the findings from completed surveys to understand resident’s experiences, views and feelings about smoking and vaping.
Why we can keep your information
- Completing the survey is a voluntary act on your part to help us shape our new Smoking, Tobacco & Vaping Strategy.
- By completing the survey, you are giving your consent for the data you give to be used.
The legal basis which allows the Council to lawfully process your data fall under the UK GDPR and the Data Protection Act 2018.
Article 6(1) (a) Consent
“The individual has given clear consent for you to process their personal data for a specific purpose”.
By choosing to complete the survey, you give Knowsley Council consent to process the data you provide. As previously mentioned, this data will in the main be anonymous and due to this reason, it is unlikely you would be able to retract your contribution once entered.
Article 6(1) (e) Public task
“Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official functions, and the task or function has a clear basis in law.”
The processing of data is necessary to support Knowsley Council’s official functions as a provider of public health and in the public interest as defined by the Health Act 2006 (legislation.gov.uk) (Chapter 28, Part 1) ‘Smoking’.
Who your information will be shared with
Aggregated and anonymous data will be used by Knowsley Council and overall findings in summary format will be shared with the commissioned service Smoke Free Knowsley. The Council will not share the data with any other third party.
Submitting your information
Participation is entirely voluntary and not a legal requirement. You can decide whether to participate or not, and you can decide how much or how little you wish to participate. There are questions for which an answer is required to move onto the next question or to submit the survey. There is a ‘Prefer not to say’ option on each question.
How long we will keep your data
Data will be held by Knowsley Council for a period of up to 5 years following the end of the engagement and consultation period. Your responses will be stored for a period of up to 1 year following the end of the engagement and consultation period.
How your information will be stored
Survey data held by Knowsley Council will be stored on a secure Council owned electronic system. Paper (hard) copies will be scanned and uploaded to the secure system and copies will be destroyed through confidential waste.
Automated decisions
This data will not be used to make automated decisions for you.
Data transfers
Your data will not be shared abroad.
Your data rights
Under the Data Protection Act (DPA) 2018 / UK General Data Protection Regulation (UK GDPR), you have the following rights with regards to your personal data: -
The right to subject access
You have the right to see a copy of the personal data that the council holds about you and find out what it is used for.
The right to rectification
You have the right to ask the council to correct or remove any inaccurate data that we hold about you.
The right to erasure (right to be forgotten)
You have the right to ask the council to remove data that we hold about you.
The right to restriction
You have the right to ask for your information to be restricted (locked down) on council systems.
The right to data portability
You have the right to ask for your data to be transferred back to you or to a new provider at your request.
The right to object
You have the right to ask the council to stop using your personal data or to stop sending you marketing information or complain about how your data is used.
The right to prevent automated decision making
You have the right to ask the council to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).
To find out more about your rights under the DPA 2018/UK GDPR, please visit the Information Commissioner’s website here.