Who Will Own My Data Once I Submit It?
Knowsley Metropolitan Borough Council
Why Do You Need My Information?
Knowsley Metropolitan Borough Council are required to keep a record of:
- Data regarding children accessing the funded entitlements to support the processing of payments for their placements or associated support such as the validation of codes on the eligibility checking system.
- To verify eligibility for funded entitlements using parental personal identifiers via the DfE Eligibility Checking system.
- To allow us to complete and submit your data to the Department of Education which fulfils our statutory obligation as an authority.
- Workforce data regarding setting employees to support the monitoring of training accessed, Early Years Census and to support additional quality payments made to the setting linked to staffing qualifications.
- Data to support a capital or funding application.
- Data regarding children's personal details to be able to support the childcare provider and child/children with SEND
What Personal Information Will You Use?
Children:
- The information used in relation to children will include:
- Personal identifiers and contacts (such as name, date of birth and address)
- Characteristics (such as gender, age, ethnicity and language
- In care / previously in care,
- Special Educational Needs (SEN including the need),
- Disability Access Fund (DAF)
- Early Years Pupil Premium (EYPP)
- Proof of I.D.
- Attendance – number of days and funded hours
Parent/Carers:
- The used in relation to Parent/Carers will include:
- Personal identifiers and contacts (such as name, date of birth and National Insurance number (NI Number or NASS number))
Employee/Business
- Personal information used in relation to emergency contact for premises access etc.
- The personal information used in relation to employees is their name, qualification status and email address.
- The personal information used in relation to capital or funding applications will include name and address.
What Allows You to Use My Information?
In line with the UK General Data Protection Regulation (UK GDPR) the personal information that we process is done so in accordance with:
- Article 6(1)(d), which states that the processing of personal data is necessary to comply with a legal obligation;
- Article 6(1)(e) of the UK General Data Protection Regulation as it is necessary for the performance of a task in the public interest (e.g., the recruitment of Early Years staff).
Special category personal data is processed in accordance with the following lawful basis:
- Article 9(2)(g), which states that processing is necessary for reasons of substantial public interest.
The relevant lawful condition under the Data Protection Act 2018 is Schedule 1, Paragraph 6, statutory and government purposes, as Knowsley Metropolitan Borough Council is authorised to process this information in line with Section 13 of the Childcare Act 2006.
Who Will My Information Be Shared With?
The early years setting that your child attends or the owner / manager will share your personal data with Knowsley Metropolitan Borough Council for the purposes of claiming funding or accessing training. No personal information will be shared with other parties.
How Long Will You Keep This Data For And Why?
Personal data will be treated in confidence and stored on secure Knowsley Metropolitan Borough Council systems.
Personal data is stored in line with our Records Management and Data Protection policies. In accordance with data protection legislation Knowsley Metropolitan Borough Council will retain the personal data for as long as it is necessary to fulfil the purposes for which it was obtained. Typically, Knowsley Metropolitan Borough Council will retain the personal data for 7 years.
Following Department for Education guidance, Early Years Workforce information should be kept for 7 years. However, children and young people’s information is retained securely until, typically, the child’s 25th birthday. For those children and young people with Special Educational Needs and/or Disabilities (SEN/D), personal data will, typically, be retained for 35 years from date of birth.
Will This Information Be Used to Take Automated Decisions About Me?
Not applicable.
Will My Data Be Transferred Abroad and Why?
No.
What Rights Do I Have When It Comes to My Data?
Under the UK General Data Protection Regulation, you have the following rights with regards to your personal data: -
- The right to subject access – you have the right to see a copy of the personal data that the Council holds about you and find out what it is used for.
- The right to rectification – you have the right to ask the Council to correct or remove any inaccurate data that we hold about you.
- The right to erasure (right to be forgotten) you have the right to ask the Council to remove data that we hold about you.
- The right to restriction – you have the right to ask for your information to be restricted (locked down) on Council systems.
- The right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
- The right to object – you have the right to ask the Council to stop using your personal data or to stop sending you marketing information or complain about how your data is used.
- The right to prevent automated decision making – you have the right to ask the Council to stop using your data to make automated decisions about you or to stop profiling your behaviour. (where applicable)
To find out more about your rights under the UK GDPR, please visit the Information Commissioner’s website.
You can request a copy of your data or ask questions about how it is used by writing to:
Data Protection Officer
Knowsley Council
Westmorland Road
Huyton
L36 9GL
Or email: Inforights@knowsley.gov.uk
Who can I complain to if I am unhappy about how my data is used?
You can complain directly to the Council’s Data Protection Team by writing to: -
Data Protection Officer
Knowsley Council
Municipal Building
Archway Road
Huyton
L36 9YU
Email: data.protection.officer@knowsley.gov.uk
Or via the Have Your Say website
You also have the right to complain to the Information Commissioner’s Office using the following details: -
The Information Commissioner's Office,
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 08456 306060 or 01625 545745
Website: www.ico.org.uk