Performance licence privacy notice

Who will own my data once I submit it? 

Knowsley Metropolitan Borough Council.

Why do you need my information?

To fulfil a statutory power to potentially issue child performance licences, Body of Persons and Exemptions. It will be used to ensure that the Council is satisfied that the legislation is being followed and that approval can either be given or not with respect to applications received. Ultimately the legislation exists to safeguard the child and their best interests.

What allows you to use my information?

• Child Performance and Child Employment Legislation
• Children and Young Persons Act 1933
• Children and Young Persons Act 1963
• Children (Performances and Activities) (England) Regulations 2014 

Who will my information be shared with? 

Local Authorities, the applicant for the event.

Do I have to provide this information and what will happen if I don’t? 

The legislation means that for a child to take part in a performance an application including this information, should be submitted to the LA where the child resides and then a Performance licence, body of persons or exemption may be issued.

Without the information with respect to children being provided then no such licence or other can be issued and the child then may not be able to take part.

With respect to a chaperone who apply. They select to opt in to have their information shared with others who request information about chaperones who can be hired. Information with respect to chaperones is shared with other authorities and agencies.

How long will you keep this data for and why?

The Local Authority has a duty to follow the legislation which indicates, for performance licences, exemptions and Body of Persons, that their information should be retained until six months after the last performance date for the child.

With respect to a licenced chaperone the details the information will be kept for up to six years from the date of issue.

How will my information be stored?

Secure Filing system and computer system.

Will this information be used to take automated decisions about me?

No

Will my data be transferred abroad?

No

What rights do I have when it comes to my data?

Under the General Data Protection Regulation, you have the following rights with regard to your personal data: -

• The right to subject access – you have the right to see a copy of the personal data that the Council holds about you and find out what it is used for
• The right to rectification – you have the right to ask the council to correct or remove any inaccurate data that we hold about you
• The right to erasure (right to be forgotten) you have the right to ask the council to remove data that we hold about you
• The right to restriction – you have the right to ask for your information to be restricted (locked down) on council systems
• The right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request
• The right to object – you have the right to ask the council to stop using your personal data or to stop sending you marketing information, or complain about how your data is used
• The right to prevent automated decision making – you have the right to ask the council to stop using your data to make automated decisions about you or to stop profiling your behaviour. (where applicable)

To find out more about your rights under the GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, contact:

Data Protection Officer
Knowsley Council
Nutgrove Villa
Westmorland Road
L36 6GA

Or email: Inforights@knowsley.gov.uk

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to the Council’s Data Protection Team by writing to:

Data Protection Officer
Knowsley Council
Nutgrove Villa
Westmorland Road
L36 6GA

Or via the Have Your Say form.

You also have the right to complain to the Information Commissioner’s Office using the following details:

The Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 08456 30 60 60 or 01625 54 57 45

Website: www.ico.org.uk